Migration guide

From Notion to Kovarro

Notion task databases export cleanly to CSV. Pages with rich content are usually kept in Notion or moved to Kovarro Docs case by case.

Notion databases of tasks - title, status, assignee, due date, custom select fields
Page properties on database rows
Members + email addresses

Page content - Notion pages with rich content (toggles, callouts, embeds) need to be re-authored in Kovarro Docs
Linked database references - manual relinking
Notion AI outputs - copy / paste

Step by step

The migration playbook

Roughly A few hours per major task database. Docs migration is the slow part if you're rehousing.

1
Identify which Notion databases are projects
Notion mixes docs and databases. Find the databases that hold tasks - the ones with Status / Assignee / Due Date columns - and treat each as a Kovarro project candidate.
2
Export each task database to CSV
On a database, ... menu → Export → CSV. Includes all properties.
3
Decide on Kovarro project structure
Most Notion task databases become one Kovarro project each. The Notion 'Status' column becomes Kovarro's custom statuses.
4
Pre-create Kovarro projects + statuses
Match the Notion status options exactly when creating Kovarro custom statuses. The importer matches by name.
5
Run the importer
Settings → Import → CSV. Map columns. Preview. Import.
6
Decide what to do with docs
Most teams keep ongoing knowledge base in Notion and link from Kovarro tasks. If docs are tied to specific projects, copy them into Kovarro Docs.

Start free in under a minute. Book a demo if you'd like us to walk through your specific setup before you switch.